Privacy Policy.

Last updated: 1 January 2026

This Privacy Policy describes how Seven Pillars — Accounting & Financial Management ("Seven Pillars", "we", "us") collects, uses, and protects information you provide to us through our website, services, and engagements.

1. Information We Collect

We collect information you provide directly to us, including:

• Contact details such as name, email address, telephone number, and company name when you complete an enquiry form or engage our services.
• Financial and business information necessary to deliver our accounting, tax, payroll, and advisory services.
• Identification documents required by regulatory law (FICA, POPIA, SARS).
• Technical information including IP address, browser type, and pages visited when you use our website.

2. How We Use Your Information

We use your information to:

• Provide, maintain, and improve our financial services to you and your business.
• Communicate with you about your engagement, including service updates and regulatory notifications.
• Comply with legal, regulatory, and audit requirements applicable to a registered financial services firm.
• Respond to enquiries and provide customer support.
• Improve our website performance and service offering.

3. Legal Basis (POPIA)

We process personal information in accordance with the Protection of Personal Information Act, 2013 (POPIA). Our lawful bases include contractual necessity, legal compliance, legitimate interest, and consent.

4. How We Protect Your Information

We apply enterprise-grade security to all client data:

• Encrypted document storage and secure client portals.
• Role-based internal access controls — only the team members serving you can access your records.
• Formal confidentiality agreements with all staff and contractors.
• Regular security reviews and policy audits.

5. Sharing of Information

We do not sell or rent your information. We share information only:

• With your explicit instruction (e.g. liaising with banks, auditors, SARS on your behalf).
• With regulatory and statutory bodies as required by law.
• With trusted technology providers under strict data processing agreements.

6. Retention

Financial records are retained in accordance with the South African Tax Administration Act and Companies Act — typically five years after the end of the relevant financial year. Other personal information is retained only as long as necessary.

7. Your Rights

Under POPIA, you have the right to access, correct, delete, or object to the processing of your personal information. Direct any such request to our Information Officer at info@sevenpillarsaccounting.co.za.

8. Cookies

Our website uses essential cookies for functionality and anonymous analytics cookies to understand site usage. You may disable non-essential cookies in your browser settings.

9. Changes to This Policy

We may update this Privacy Policy from time to time. The updated version will always be published on this page with a revised "Last updated" date.

10. Contact

For any privacy-related queries, please contact our Information Officer:
Email: info@sevenpillarsaccounting.co.za
Telephone: 082 574 0665